EXAMINATION

EXAMINATION RULES FOR DIPLOMA COURSE IN HANDLOOM & TEXTILE TECHNOLOGY.

  1. These Rules are framed by Board of Examiners of IIHTs, approved by D.C (H/L), Ministry of Textiles. These rules are called as “Diploma Examination rules”.
  2. These Rules will become effective from the academic year 2011-12 (Applicable to students admitted to First Year DHTT in the year 2011-12 and successive batches).
  1. Eligiblty for appearing in the Examinations:
    1. A candidate for becoming eligible for appearing in the examination must deposit the prescribed examination fees through his Head of Institute. It shall be the responsibility of the candidate to ensure timely deposit of examination fees.
    2. A candidate for becoming eligible for appearing in the examinations must put in satisfactory attendance of at least 80% of the total lectures/periods in theory and practical subjects put together as per the prescribed study scheme.
    3. A candidate for becoming eligible for appearing in the examination must satisfactorily complete all the specified laboratory practical & project work as prescribed in the curriculum for the year.
  2. Fee for Examination:
    1. A candidate intending to appear in the examination shall remit the prescribed fee (Rs. 100/-) per examination through Head (Director/Principal/Officer-in-charge) of the respective Institute. It shall be the responsibility of the candidate to ensure timely remittance of examination fee.
    2. Fees once paid shall not be refunded.
    3. Candidates taking examination in back papers along-with regular Semester Examination shall pay exam fee separately for back papers.
    4. Time Schedule for remittance of Examination fee.
      1. For regular candidates – At the time of reopening/admission in IIHTs along-with other fees.
      2. For Semester Arrears candidates:-
        1. For exam conducted in Nov. - December - From 21st August to 4th September.
        2. For exam conducted in April - May - From 14th February to 28th February.

      5. (No separate communication will be sent to failed candidates for remittance of examination fees.)

    5. The Fee is subject to revision by the Competent Authority from time to time and the candidate has to pay the amount as per the prevailing rate at that time.
  3. Attendance:
    1. A candidate for becoming eligible for appearing in the examinations must put in satisfactory attendance of at least 75% of the total lectures/periods in theory and practical subjects put together held in that particular semester.
    2. Percentage of attendance for First Year will reckoned from the date of admission up-to the last date of regular classes held in that year. However winter vacation period shall not be taken in to account for reckoning attendance.
    3. Percentage of attendance for Third Semester & Fifth Semester will be reckoned from the date of start of Semester to the last date of regular classes held in that Semester.
    4. Semester winter vacation period between Third & Fourth semester and between Fifth & Sixth Semester will be reckoned for percentage of attendance in Fourth & Sixth Semester on account of Educational Tour and Project work.
    5. Condonation of Attendance
      The minimum aggregate percentage of attendance (in all subjects) required for a candidate to become eligible to write the Board’s Examination is 75%.No further Condonation of Attendance shall be allowed.
    6. A candidate debarred from appearing in the examination, due to shortage of attendance shall repeat that Semester of the course but without stipend. He/She shall repeat the course in the succeeding academic year without break. His/her attendance shall be reckoned from the date of reopening of the Institute for that particular Semester. If the candidate fails again to secure the minimum attendance he/she will be removed from the rolls of the Institute.
    7. “The students with requisite attendance on a particular Semester after receiving the Hall Ticket from the Institute should necessarily appear for the Board Examination atleast in one paper, either Theory or Practical of the concerned regular semester(not in Supplementary Paper) to become eligible to continue his studies in the next semester in the Institution. If not, such candidates have to be re-admitted in the same Semester in the next academic year.
    8. If a candidate is unable to attend the class during a particular academic year (One or Both Semester) due to ill health, he/she may be permitted once during the entire course to do so on production of Medical Certificate from a Registered Medical Practitioner and allowed to attend class in the next academic year.
  4. Medium of instruction & Examination:
    English will be the medium of Instruction & examination. The candidates appearing for the examination shall have to write and communicate answers to the questions in written or oral examination through the medium of English language only.
  5. Frequency of Examination:
    Examination shall be conducted twice in a year i.e. Odd Semester Examination in the month of November-December and Even Semester Examination in the month of April-May, on dates announced by the Board of Examiners or by the Convener of the Board of Examiners when authorized by the Board of Examiners.
  6. Centre of Examination:
    Students from each Institute shall attend examination in the respective Institute only. No change of centre of examination shall be allowed.
    1. Examination shall be held simultaneously in all the Institutes.
    2. If the examination could not be held in any centre/Institute for reasons whatsoever the said examination of that particular centre/Institute shall be treated as null and void. Any further action in this regard as deemed fit shall be taken by the Board of Examiners.
    3. The Invigilators, External Examiners and other ancillary staff required for conducting examination in each centre shall be appointed by the Superintendant of the Examination, who in general will be head of Institute.
    4. The Head of the Institute shall submit the list of candidates taking the examination to the Convenor, Board of Examiners at least two months prior to the date of commencement.
  7. Hall Tickets (Admit Card):
    1. Hall tickets are being issued to all those who had registered themselves for the examination by paying the prescribed examination fee within the prescribed time limit. Before issuing the Hall Tickets to the candidates, the Head of the Institute should verify the eligibility of the candidate to appear for the examination. The Hall Tickets shall not be issued to the candidates who do not have the minimum required attendance in the current Semester.
    2. No candidate will be permitted to write the examination without a valid hall ticket.
    3. If a candidate had lost the hall ticket issued to him/her on request he/she may be issued with a duplicate hall ticket on payment of Rs.50/-
    4. If a candidate has forgotten to bring the hall ticket to the hall on examination day, he may be permitted by superintendant of examination for that day examination only after receiving undertaking that hall ticket will be produced on the following day for verification.
    5. No subject teacher without prior permission from the Superintendant of Examination shall be allowed in the Examination Hall
  8. Internal Assessment marks/Semester Examination Marks / Standard of Passing & Grading:
    1. Assessment for awarding of Internal Marks: The internal assessment shall be made on the basis of two unit test to be conducted for 20 marks in each subject during the regular classes by respective subject teacher.
    2. The semester examination marks in each subject will be 80.
    3. To pass an examination a candidate shall obtain a minimum 35% of marks in the Semester Examination in each subject and at least 40% marks in aggregate of Semester Examination and Internal Examination marks put together for each subject.
    4. A candidate obtaining less than 35% marks in one subject in the Semester Examination (i.e. 28 out of 80) but obtaining 40% or more marks in aggregate of Semester and Internal Examination put together shall be declared as FAIL in that subject.
      5. Example:- *Though the student has secured 40% in aggregate he/she is declared Fail in the subject as his /her mark in the Annual examination is less than 35% ( i.e. 28)
      Subject Terminal exam marks 20 Annual Exam Marks 80 Total 100 Result
      Engg. Math. 8 32 40 PASS
      Applied Physics 20 27 47 *FAIL
      Engg. Chemistry 0 40 40 PASS
      English – I 4 36 40 PASS
  9. ELIGIBILITY TO CONTINUE IN THE NEXT HIGHER SEMESTER:
    Run-through system is introduced where the students will be permitted to continue their studies in their next higher semester even they do not pass in the lower Semester, but
    1. The students with enough attendance on a particular Semester after receiving the Hall Ticket from the Institute should necessarily appear for the Board Examination at least in one paper, either Theory or Practical of the concerned regular semester(not in Supplementary Paper) to become eligible to continue his studies in the next semester in the Institution. If not, such candidates have to be re-admitted in the same Semester in the next academic year.
    2. Back paper Examination for all subjects will be held along-with the regular Semester /Yearly examination for all classes
    3. A student who has failed in the examination shall be allowed to reappear only in the subjects in which he/she has failed i.e students need not re-appear for improvement in the marks.
    4. A candidate shall be required to complete the Diploma Course within a maximum of 5 years from the year of his admission to the course failing which his/her name will be removed from the rolls of the Institute. i.e student admitted in July 2012 should complete the course in April 2017.
    5. When a student fails in any subject at any point of time, his/her marks in the internal examination will be carried forward as secured in the first attempt itself.
  10. Classification of successful candidates.
    Classification of candidate who pass out final examination from April, 2014 onwards (joined in I Semester in the year July, 2011) is being done as specified below:
    Grading.
    Grading Marks Percentage
    I CLASS WITH DISTINCTION 75% and above
    FIRST CLASS 60% and above
    SECOND CLASS 50% and above
    PASS* 40% and above
    Ranking
     In the end of VI Semester of the Diploma Examination, the First 10 students who obtain the highest marks shall be placed in Rank List in the order of merit. Students who pass the examination in First attempt only shall be placed in the Rank List. Students appearing in Supplementary Examination shall not be awarded Rank.
  11. Grace marks for subject passing:
    A candidate shall be given maximum 3 marks as grace marks in one subject to remove the deficiency in securing minimum passing marks. The total grace marks given to a candidate shall not exceed 03 marks. Grace marks will be given only if the status of result changes on awarding the grace marks. Benefit to grace marks shall be given in Semester Examination marks/Total marks required for passing that particular subject. This benefit shall be available only to regular candidates appearing in the Semester Examination. Grace marks in the subject will be denoted by letter “G” and not by number and will not change the total.
  12. Scrutiny and tabulation of marks:
    Examiners evaluating the answer books shall enter the marks in the mark sheet in figure and words both. Marks recorded in the Mark List received from the examiners shall be entered as it is in the Central Marks Register. Answer books received from the examiners need not be verified before tabulation, however answer books of those students who have failed and those who have secured more than 75% marks shall be verified before tabulation. Discrepancies in marks if any shall be brought into the notice of the Chairman, Board of Examiners for reconciliation/ratification. Tabulation of marks will be done manually or using computer by double check method.
  13. Declaration of result:
    The Board of Examiners in its meeting shall declare the result and report the matter to the Governing Body.
  14. Award of Diploma:
    Candidates shall be awarded Diploma in Handloom & Textile Technology by the Governing Body on successful completion of the Course.
  15. Date of awarding Diploma:
    The date of awarding Diploma shall be the date of declaration of result of the Diploma Examination.
  16. Photocopy of answer books:
    A candidate can receive photocopy of his evaluated Answer Book on payment of prescribed fee of Rs.100/- for each subject. The last date of application for photocopy of Answer books may be finalized by Sub Committee of BOAA.
  17. REVALUATION OF ANSWER BOOKS:
    A candidate who has already received photocopy of his evaluated Answer Book is eligible for revaluation of answer books on payment of prescribed fee of Rs.200/- for each subject. The last date of application for revaluation of Answer books may be finalized by Sub Committee of BOAA.
    1. Issue of Mark Sheet/Diploma Certificate and Transfer Certificate:
      1. Mark sheet for each Semester Exam., Appearing Certificate and *Passing /Provisional Certificate (*after declaration of result and if needed) for sixth semester students shall be issued by the Head of the respective Institutes.
      2. For candidate appearing in the subsequent attempt, a separate mark sheet will be issued mentioning internal marks and semester marks in the appearing subjects only, status of result and aggregate of marks (In case of passing all failed paper).
      3. Diploma Certificates and Character Certificate shall be issued to the successful candidates by the respective Institutes after the declaration of result of Final Semester examination.
      4. Transfer Certificate shall be issued by the respective Institute to the candidate on completion of the course, at his/her request.
      5. Mark Sheet, Diploma Certificate and Transfer / Character Certificate shall be collected by the candidates in person. Otherwise it will be sent by Registered Post at his/her request on payment of the prescribed charges for Rs.50/- each documents.
  18. Issue of duplicate Mark Sheet, Diploma Certificate, and Transfer Certificate:
    Duplicate copy of Mark Sheet, Diploma Certificate and Transfer Certificate shall be issued only against proof of loss. Certificate of non-traceability from the Police authorities and an affidavit signed/authenticated by First Class Judicial Magistrate shall be submitted along-with application for issue of duplicate copy of the document and also prescribed fee shall be remitted to the concerned Institute. The copy of document issued shall be marked as “DUPLICATE”.
  19. Retention period of answer books:
    Answer books of candidate shall be preserved for a period of one year after the declaration of the result. The answer books of candidate who may have used unfair means in the examination shall also be kept for a period of one year or till the enquiry in the matter is over.
  20. Setting of question paper and evaluation:
    1. The Board of Examiners shall appoint paper setters and examiners out of the panel of examiners.
    2. In emergent cases, the Board of Examiners shall set the question paper from the question bank available and arrange for evaluation.
    3. The number of paper setters and examiners in each paper (subject) shall be as follows:-
      1. Theory Paper - One Examiner.
      2. Practical Examination -Two Examiners (One External &One Internal Examiner)

      4. The paper setters may be asked to prepare two sets of questions papers. One set will be chosen by the Board of Examiners for that particular examination. The second set will be kept as standby set may be used in emergent situations.
    4. As far as possible not less than 50% of the examiners shall be External Examiners and drawn amongst the teachers working in other Institutions.
    5. The Board of Examiners shall arrange for the moderation of question papers. As far as possible services of subject teachers may be avoided for moderation of question papers.
    6. For each subject of Practical Examination, Internal and External Examiners would jointly examine each or group of candidates. The Superintendent of Examination of each Institute shall prepare and finalise the programme of practical examination in consultation with the external examiners.
    7. Examiners after evaluation of answer books shall submit the result of the examination of the respective subject to the Convenor, Board of Examinations before the date fixed for this purpose.
    8. The examiner’s award as shown in the award sheet/statement of marks submitted by them shall be final.
    9. The question papers for the examination shall reach the Superintendent of Examination at each centre at least one week before the date of examination and the same shall be kept in safe custody.
  21. Conduct of students in the Examination and penalty for acts of misconduct:
    1. ADMISSION TO EXAMINATION HALL.
      No candidates shall be allowed to enter the examination hall half-an-hour after the commencement of the examination. No candidate shall be permitted to leave the examination hall within half-an hour of the commencement of the examination.
    2. CANDIDATES FOUND COPYING OR MISBEHAVING DURING THE EXAMINATION
      If during the examination, a candidate is found copying or using or attempting to use unfair means and unless he has been ousted for gross misbehavior, he would not be expelled from examination. The Superintendent of Examination shall provisionally permit such candidate to appear for the remaining/full examination at the Centre. The candidate’s answer book and copying material if any, shall be seized and his written undertaking shall be obtained by the Hall Invigilator. A fresh answer book shall then be issued for writing the rest of examination. The Hall Invigilator shall report the matter to the Superintendent of the Examination of that particular Centre who in turn shall report the matter with full details to the Convener, Board of Examiners. The Convener shall place the matter before the Board of Examiners for appropriate action. The concerned candidate shall be asked to appear before disciplinary committee constituted by the Chairman, Board of Examiners. The Disciplinary Committee shall consist of (1) Chairman, (2) Convener, and (3) Head of the Institute where the candidate appeared in the examination (the prescribed formats for hall Superintendent’s report and candidate’s statement are annexed).
    3. COPYING CASES DETECTED BY THE EXAMINER WHILE EVALUATING THE ANSWER BOOKS.
      When a case of copying or malpractice is detected by an examiner while evaluating the answer books, examiner shall report the matter to the Convenor, Board of Examiners along with his observations. The Convener shall place the matter before the Board of Examiners for appropriate action. The concerned candidate shall be required to appear before the Disciplinary Committee constituted by the Chairman, Board of Examiners.

      * Writing an appeal to the examiner offering money or offering any irrelevant matters in the answer books, attaching money in the answer book and giving contact numbers/telephone numbers etc.,
      * Writing cine songs/stories/poems or drawing sketches irrelevant to the subject in the answer book or additional answer sheet.
      * Writing filthy/indecent/vulgar words or sketching obscene figures etc., in the answer books or additional sheets attached.
      The Committee shall have the power to recommend for cancellation of result of such defaulting candidates in the examination at which the candidate appeared and also for debarring him from subsequent examination, either permanently or for such a specified period as the Committee may deem fit, if proved guilty of copying .The final decision will be taken by the Board of Examiners in its meeting and Convenor, Board of Examiners shall communicate the decision of the Board to the candidate concerned.